Employment

Office Assistant

12/03/19

POSITION: Office Assistant
SUMMARY: The office assistant at The Oxbow School will provide consistent, confidential, and professional administrative support for the office staff in order to maintain the well-being of the school. By partnering with key administrators, the office assistant plays an integral role in the day-to-day operations of the school. This is an entry level, part-time position.
HOURS: 20 hours/week
PAY: $18-20/hour

Please email resume and cover letter to Jennifer Jordan, Head of School, at jjordan@oxbowschool.org. No phone calls please.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The office assistant will:

  • Provide general clerical duties and administrative support to the school and its administrative departments, including admissions, advancement, and finance. These duties include: photocopying, scanning, filing, data entry, sending emails, collecting and delivering mail, first class bulk mailings, receipting, and calendaring.
  • Support the school’s mission and values in all work related decisions and actions, fostering an atmosphere of trust and openness among teachers, students, and parents.
  • Organize and fulfill tasks that are daily priorities for the office staff.
  • Schedule, maintain, and confirm the head of school’s appointments and calendar activities.
  • Record meeting minutes as needed.
  • Support communication between parents and faculty/staff, including general office reception, screening phone calls, taking messages, and tracking required student forms.
  • Complete occasional errands.
  • Support logistics of co-curricular and enrichment programs, including field trips and community-wide programs.
  • Assist in production of campus-wide events.
  • Compile information as requested, formatting reports, graphs, tables, records, and presentations.
  • Assume responsibility for other projects as needed.

QUALIFICATION REQUIREMENTS

  • Associate’s degree
  • Experience in education or as an assistant to a high-level school administrator preferred
  • Outstanding interpersonal skills
  • Dedication to a high level of confidentiality
  • Strong written and oral communication skills
  • Excellent organizational skills while still exhibiting a high degree of flexibility
  • Technologically savvy
  • Proven success at working collaboratively and efficiently on a creative and goal-oriented team
  • Able to make quick decisions, take initiative, and prioritize tasks
  • Passionate about the mission and vision of the school
  • Warm and personable with a good sense of humor and considerable patience
  • High-energy and enthusiastic about working in an academic atmosphere
  • Familiarity with FileMaker Pro, Mailchimp, MS Word, Excel, Google platform a plus
  • Valid driver’s license

POSITION: Office Assistant

SUMMARY: The office assistant at The Oxbow School will provide consistent, confidential, and professional administrative support for the office staff in order to maintain the well-being of the school. By partnering with key administrators, the office assistant plays an integral role in the day-to-day operations of the school. This is an entry level, part-time position.

HOURS: 20 hours/week

PAY: $18-20/hour

Please email resume and cover letter to Jennifer Jordan, Head of School, at jjordan@oxbowschool.org. No phone calls please.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The office assistant will:

  • Provide general clerical duties and administrative support to the school and its administrative departments, including admissions, advancement, and finance. These duties include: photocopying, scanning, filing, data entry, sending emails, collecting and delivering mail, first class bulk mailings, receipting, and calendaring.
  • Support the school’s mission and values in all work related decisions and actions, fostering an atmosphere of trust and openness among teachers, students, and parents.
  • Organize and fulfill tasks that are daily priorities for the office staff.
  • Schedule, maintain, and confirm the head of school’s appointments and calendar activities.
  • Record meeting minutes as needed.
  • Support communication between parents and faculty/staff, including general office reception, screening phone calls, taking messages, and tracking required student forms.
  • Complete occasional errands.
  • Support logistics of co-curricular and enrichment programs, including field trips and community-wide programs.
  • Assist in production of campus-wide events.
  • Compile information as requested, formatting reports, graphs, tables, records, and presentations.
  • Assume responsibility for other projects as needed.

QUALIFICATION REQUIREMENTS

  • Associate’s degree
  • Experience in education or as an assistant to a high-level school administrator preferred
  • Outstanding interpersonal skills
  • Dedication to a high level of confidentiality
  • Strong written and oral communication skills
  • Excellent organizational skills while still exhibiting a high degree of flexibility
  • Technologically savvy
  • Proven success at working collaboratively and efficiently on a creative and goal-oriented team
  • Able to make quick decisions, take initiative, and prioritize tasks
  • Passionate about the mission and vision of the school
  • Warm and personable with a good sense of humor and considerable patience
  • High-energy and enthusiastic about working in an academic atmosphere
  • Familiarity with FileMaker Pro, Mailchimp, MS Word, Excel, Google platform a plus
  • Valid driver’s license

A School Like No Other

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