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Employment

Now Hiring: Assistant Director of Admissions

02/01/24

The Oxbow School

Assistant Director of Admissions

The Oxbow School seeks to hire a dynamic, collaborative, forward-thinking assistant admissions director. The ideal candidate possesses experience working in admissions, preferably at an arts focused organization.

The Oxbow School is a one-semester visual arts program for sophomores, juniors, seniors, and gap semester students from public and independent high-schools nationwide. The school offers forty-two students a unique educational experience focused on the in-depth study and practice of the visual arts. The four month program encourages motivated students to pursue a serious interest in art while meeting and furthering their high school diploma requirements. The goal is not to produce career artists, but to empower students to see with clarity and engage in mindful critical inquiry to become active participants in the world. Through work in the studio, trips to museums and galleries, and projects with visiting artists in residence, Oxbow provides students with direct exposure to the richness and diversity of contemporary art and culture. The Oxbow School is founded on the belief that engagement with the arts fosters and supports flexible thinking skills, and that creative thinking is particularly valuable for students in today's increasingly complex global community. Located at the oxbow of the Napa River in Napa, California, the pedagogical approach at Oxbow includes team-teaching and interdisciplinary connections. To learn more, please visit our website here.

POSITION

The Admissions Assistant Director is responsible for all administrative and support aspects of admissions activities. The Admissions Assistant Director provides support to the administrative team. Working alongside the Director of Admissions, the Assistant Director is expected to provide outstanding customer service to prospective applicant families and school community members via in-person, telephone, and electronic communications. The Assistant Director is expected to respond to frequently asked questions about the school and inquiries while maintaining data (applications, inquiries, enrolled student material, final transcripts, and social media posts). Working with the Director of Admissions, the Assistant Director will plan and execute recruitment trips and professionally represent the school at all times. Occasional off-hour attendance and assistance in support of admissions related events will be necessary.

Start Date: July 1, 2024

Job Classification: This is a full-time salaried position that includes: health insurance, dental, vision, and paid time off.

Reporting structure: This position reports to the Director of Admissions and Head of School

CORE RESPONSIBILITIES

Communications and Data Entry

  • Responds to internal and external stakeholders by email, phone, and newsletters
  • Make database notes in recruitment including: inquiries, applicants, contacts, and schools/organizations
  • Track summer and semester inquiries
  • Update “Target List” of yearly visits and contacts
  • Working knowledge of Salesforce or database entry a plus
  • Manage the school’s social media accounts (oversee weekly postings to Instagram, Facebook, and Tik Tok 2x/week minimum); partner with the Director of Advancement and Communications re: marketing + recruitment
  • Collaborate with Director of Admissions to write a byline for quarterly edition of OxTales (promote admissions + student and alumni features)
  • Update database from email blasts and returns

Travel

  • Schedule appointments with teachers and administrators at schools, colleges, and other like-minded organizations; maintain a dynamic relationship and reestablish former relationships when necessary
  • Find new contacts; identify new organizations/schools to partner with (Example: Utilize “Teacher Recommenders” from the admissions application to foster new relationships)
  • Plan and execute local + national recruitment travel; book all necessary hotels and flights
  • Complete event evaluations for each site visit; follow up with students/ educators who expressed interest during the visit
  • Research new events and programs to visit; target youth centers, LGBTQIA+ programs, afterschool programs, teen centers at art museums

Admissions Files

  • Build files for all incoming applicants
  • Create list of scholarship candidates for Development Director
  • Process, organize, and make digital files for admissions and administrative materials; remind applicants where they are in the admissions process
  • Process, organize, and review “Welcome Packet” forms for enrolled students
  • Make database notes to track contact and actions
  • Manage mailing materials to prospective students and schools
  • Email and archive digital “Accept Packets”
  • Email and archive digital final transcripts
  • Maintain correspondence with enrolled students’ recommenders + school administrators
  • Scan archived materials into digital files (ongoing project during “downtime”)

Campus Tours

  • Provides campus tours to the public and prospective students/families

Miscellaneous

  • Assist with events and office tasks as needed
  • Process incoming mail
  • Monitor the main office telephone line

CORE QUALITIES

  • Demonstrate a passion for providing an equitable arts education for adolescents
  • Promote responsible citizenship and respect for diversity, inclusion, equity, and differences
  • Possess a positive outlook on the world
  • Desire to contribute to something larger than oneself and have a deep-seated belief in the power of teamwork
  • Committed to life-long learning and modeling growth mindsets
  • Comfortable with ambiguity and flexible thinking
  • Sensitive and responsive to community needs, concerns, and passions
  • Thrives on creative problem-solving and collaboration
  • Interest in building authentic relationships with external constituencies
  • Strong work ethic
  • Attention to detail and highly organized
  • Comfortable speaking with a range of stakeholders (trustees, staff, faculty, parents, students, administrators, etc.)

Salary range: $60,000-$70,000 depending on experience

Interested candidates should submit a CV and cover letter to Jason Tucker, Director of Admissions, at: jason@oxbowschool.org. No phone calls please.

The Oxbow School is an equal opportunity employer.

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News + Notes

OS49 Final Show exhibition and presentations

12/15/23

The Oxbow School is pleased to invite you to the OS49 Final Show on Saturday, December 16th. Please find details below. We look forward to seeing you there!

The doors open for the Final Show at 3:45 PM on Saturday, December 16th. Formal student introductions before the studios begin at 4 pm, followed by oral presentations. Insider tip: The best shows have an active and participatory audience. Please ask questions of the student presenters; offer insights as you listen to the presentations and absorb the artwork. This is often the first time students are acknowledged as artists with complex ideas. Your very presence and participation validate their hard work and creative vision.

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Admissions

Oxbow Fall Portfolio Day 2023 - RSVP HERE!

09/19/23

The Oxbow School
Fall Portfolio Day 2023

On Thursday, November 16, 2023, some of the nation's top art and design schools will be reviewing student artwork and answering questions about their individual programs on Oxbow's campus in Napa, CA. This event is open to Fall 2023 students, Oxbow alumni, and high school/gap year students from the local Bay Area. Please find a partial list of participating schools below, additional programs will register in the coming months.

In order to participate, please RSVP HERE. We hope you can join us for this event!

California College of the Arts

California Institute of the Arts

Carnegie Mellon School of Art

Cornish College of the Arts

Laguna College of Art + Design

Lesley Art + Design

Maryland Institute College of Art

Massachusetts College of Art and Design

Montserrat College of Art

Pacific Northwest College of Art

Pratt Institute

Ringling College of Art and Design

The School of the Museum of Fine Arts at Tufts University

VCUarts



Secrets of the Garden Sophia Gordan
News + Notes

Oxbow Summer Art Institute 2023 Final Show!

07/24/23

The Oxbow School is pleased to invite you to the 2023 Summer Art Institute (OSAI02) Final Show on Saturday, July 29th. Please find details below. We look forward to seeing you there!

The doors open for the Final Show at 10:45 am on Saturday, July 29th. Formal student introductions in front of the studios begin at 11:00 am, followed by oral presentations. Insider tip: The best shows are those with an active and participatory audience. Please ask questions of the student presenters; offer insights as you listen to the presentations and absorb the artwork. This is often the first time that students are acknowledged as artists with complex ideas. Your very presence and participation validates their hard work and creative vision.

SCHEDULE AT A GLANCE

Saturday, July 29, 2023
10:45 AM - Campus opens
11:00 AM - Presentations begin in the studios
1:00PM - Campus closed to the public


If you have any questions, don't hesitate to get in touch with the Oxbow Admissions Office at admissions@oxbowschool.org or by call/text at 707.363.0449.

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Admissions

The Oxbow School: Weekly Summer Virtual Admissions Open Office Hours!

06/08/23


We are pleased to announce that we will be hosting Admissions Open Office Hours this summer each Wednesday for prospective students and families to share details about Oxbow's programs and the application process. We would love for you to join us! These weekly info sessions are designed to acquaint you with a semester or summer away at Oxbow and provide an excellent chance for you to meet our Admissions Team. You can find the dates and respective links below:

Wednesday, June 21st: 5 - 6PM PST
Wednesday, June 28th: 5 - 6PM PST
Wednesday, July 5th: 5 - 6PM PST
Wednesday, July 12th: 5 - 6PM PST
Wednesday, July 19th: 5 - 6PM PST
Wednesday, July 26th: 5 - 6PM PST
Wednesday, August 9th: 5 - 6PM PST
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News + Notes

OS48 Final Show / Open House, May 13th

05/01/23

You are invited to the Spring 2023 Final Show, Oxbow's graduation exercise and exhibition of student's artwork. Visitors on Saturday will have an opportunity to meet our Spring 2023 students and discuss their Final Projects, major artworks based on research that explores topics of their own interest.

We look forward to seeing you from 1-3pm on May 13! Please direct any questions to our Admissions Office at admissions@oxbowschool.org.

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