POSITION: Office Assistant
SUMMARY: The office assistant at The Oxbow School will provide consistent, confidential, and professional administrative support for the office staff in order to maintain the well-being of the school. By partnering with key administrators, the office assistant plays an integral role in the day-to-day operations of the school. This is an entry level, part-time position.
HOURS: 20 hours/week
PAY: $18-20/hour
Please email resume and cover letter to Jennifer Jordan, Head of School, at jjordan@oxbowschool.org. No phone calls please.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The office assistant will:
- Provide general clerical duties and administrative support to the school and its administrative departments, including admissions, advancement, and finance. These duties include: photocopying, scanning, filing, data entry, sending emails, collecting and delivering mail, first class bulk mailings, receipting, and calendaring.
- Support the school’s mission and values in all work related decisions and actions, fostering an atmosphere of trust and openness among teachers, students, and parents.
- Organize and fulfill tasks that are daily priorities for the office staff.
- Schedule, maintain, and confirm the head of school’s appointments and calendar activities.
- Record meeting minutes as needed.
- Support communication between parents and faculty/staff, including general office reception, screening phone calls, taking messages, and tracking required student forms.
- Complete occasional errands.
- Support logistics of co-curricular and enrichment programs, including field trips and community-wide programs.
- Assist in production of campus-wide events.
- Compile information as requested, formatting reports, graphs, tables, records, and presentations.
- Assume responsibility for other projects as needed.
QUALIFICATION REQUIREMENTS
- Associate’s degree
- Experience in education or as an assistant to a high-level school administrator preferred
- Outstanding interpersonal skills
- Dedication to a high level of confidentiality
- Strong written and oral communication skills
- Excellent organizational skills while still exhibiting a high degree of flexibility
- Technologically savvy
- Proven success at working collaboratively and efficiently on a creative and goal-oriented team
- Able to make quick decisions, take initiative, and prioritize tasks
- Passionate about the mission and vision of the school
- Warm and personable with a good sense of humor and considerable patience
- High-energy and enthusiastic about working in an academic atmosphere
- Familiarity with FileMaker Pro, Mailchimp, MS Word, Excel, Google platform a plus
- Valid driver’s license
POSITION: Office Assistant
SUMMARY: The office assistant at The Oxbow School will provide consistent, confidential, and professional administrative support for the office staff in order to maintain the well-being of the school. By partnering with key administrators, the office assistant plays an integral role in the day-to-day operations of the school. This is an entry level, part-time position.
HOURS: 20 hours/week
PAY: $18-20/hour
Please email resume and cover letter to Jennifer Jordan, Head of School, at jjordan@oxbowschool.org. No phone calls please.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The office assistant will:
- Provide general clerical duties and administrative support to the school and its administrative departments, including admissions, advancement, and finance. These duties include: photocopying, scanning, filing, data entry, sending emails, collecting and delivering mail, first class bulk mailings, receipting, and calendaring.
- Support the school’s mission and values in all work related decisions and actions, fostering an atmosphere of trust and openness among teachers, students, and parents.
- Organize and fulfill tasks that are daily priorities for the office staff.
- Schedule, maintain, and confirm the head of school’s appointments and calendar activities.
- Record meeting minutes as needed.
- Support communication between parents and faculty/staff, including general office reception, screening phone calls, taking messages, and tracking required student forms.
- Complete occasional errands.
- Support logistics of co-curricular and enrichment programs, including field trips and community-wide programs.
- Assist in production of campus-wide events.
- Compile information as requested, formatting reports, graphs, tables, records, and presentations.
- Assume responsibility for other projects as needed.
QUALIFICATION REQUIREMENTS
- Associate’s degree
- Experience in education or as an assistant to a high-level school administrator preferred
- Outstanding interpersonal skills
- Dedication to a high level of confidentiality
- Strong written and oral communication skills
- Excellent organizational skills while still exhibiting a high degree of flexibility
- Technologically savvy
- Proven success at working collaboratively and efficiently on a creative and goal-oriented team
- Able to make quick decisions, take initiative, and prioritize tasks
- Passionate about the mission and vision of the school
- Warm and personable with a good sense of humor and considerable patience
- High-energy and enthusiastic about working in an academic atmosphere
- Familiarity with FileMaker Pro, Mailchimp, MS Word, Excel, Google platform a plus
- Valid driver’s license
